Encrypted Message
Encrypted Message allows your customers to send emails with end-to-end encryption – so important documents such as contracts or company plans can be safely and securely sent via email.
Why encrypt email?
Email is a
convenient, fast and efficient way to communicate and share important
information. However, it is an
inherently insecure medium, as emails travels through multiple public and
private networks and data lines between sender and recipient. Because email by default is sent in a unencrypted
format, anyone who can intercept the email in transit, can easily access of its
its contents, including any attachments.
By encrypting
email with Encrypted Message, only the sender and recipients, who have a
special decryption key, can read the contents of the message and its
attachments. If someone intercepts an
encrypted message, or tries to access it without permission and the decryption
key, they will be unable to read the email or its attachment.
Who Should Encrypt email?
All businesses,
and their professional advisors, agents and clients should take steps to
protect the privacy of their email. Businesses that need encrypted email
include:
Financial Services
– Banks,
brokerages, insurance companies, wealth management, accountants, financial
advisors
Healthcare – Physicians,
clinics, health associations, health networks, hospitals, pharmacists, pharmaceutical
companies
Business
Professionals – Lawyers, headhunters, investigators, consultants, human
resource professionals, embassies
Businesses need to
be able to trust email communications and reduce the risk of damage to their
brand. Professional advisors such as lawyers, financial advisors, accountants,
educators, and healthcare providers, all have ethical and fiduciary duties to
keep their clients' personal information confidential.
Regulatory Compliance controls risk and maximizes
security
Governments have
enacted legislative measures to protect the privacy and reliability of business
and personal information. Encrypted Message meets these industry-specific privacy
legislations including:
Health Insurance Portability and Accountability Act (HIPAA) is an example of
legislation that protects personal information sent amongst health care
professionals, such as patient health records, test results, x-rays, and
prescriptions, are used, disclosed, and protected.
Sarbanes-Oxley Act (SOX) governs integrity of financial operations
of publicly traded companies with the primary goal of protecting “investors by
improving the accuracy and reliability of corporate disclosures made pursuant
to securities laws”.
Gramm-Leach-Bliley Act (GLBA) required that all financial
institutions (i.e., businesses engaged in banking, insuring, stocks and bonds,
financial advice and investing) maintain safeguards to protect customer
information.
California Security Breach Notification Act (SB 1386) required that
companies, in the event of a
breach of the
security system of a database containing personal information (e.g. social
security
number; driver's
license number of California Identification Card number; or account number,
credit or debit card number, notify all California residents whose unencrypted personal
information was in the database at the time of the data breach.
Fully managed email encryption solution
If your customer
is already using your hosted Exchange
service, then encrypting your mail is easy.
With Encrypted Message, users can quickly, easily and intuitively send
email with confidence. Encrypted Message is built on industry-trusted
encryption standards, and provides the tools you need to simply and easily
administer users. We host and manage the hardware and software needed to enable
encryption and decryption processes, and management of digital identities. We administer
the system and support you while you control your users.
How does it work?
The Encrypted
Message solution includes a small desktop plug-in the works with Microsoft
Outlook and Outlook Express. Customers compose
their email messages, add any attachments, click the “Secure” button on the Encrypted
Message plug-in toolbar, set their encryption password, and hit “send.” It’s that easy. When the recipients receive the message, Encrypted
Message will prompt them for the password, and then decrypts the message. This simple process allows customers to
quickly encrypt and decrypt messages without the hassle of managing a security
and key infrastructure.
How Secure is it?
Encrypted Message uses standards-based
technologies such as Public Key Infrastructure (PKI), S/MIME and X.509 certificates
to enable the parties in a dialogue to establish confidentiality, message
integrity and user authentication. This
ensures the best commercially available encryption security for your messages.
What attachments does it support?
Encrypted Message can
encrypt any MS Office document, .PDF file, image files, and almost any other
popular file format.
How much does it cost?
Encrypted Message
solution can be purchased on a per user basis.
The solution is available for $10.99 per user per month, with a one-time $20 set up fee per
user.